Data Safety Instructions

Data protection can reduce the chance of cyber-attacks which can negatively impact your company and your reputation. It is important to know and follow the best guidelines for safeguarding sensitive information. Any breach of your private information could lead to lawsuits or fines, which could have long-term consequences for your business or you personally.

Passwords protect all your devices and files This simple step can keep hackers from gaining access to your information. Use strong passwords with complex combinations of letters, numbers and symbols. Change default passwords provided by vendors to more secure ones as quickly as you can. Use up-to-date anti-virus software and frequently run a full security scan of your system and servers.

Do not send any confidential or personally identifiable information via email. This includes Social Security Numbers, bank account numbers, passwords, etc. Email is not secure, and can be accessed.

Secure your data and network – Use strong encryption to secure your computers, laptops and portable storage devices. This will allow you to transmit information to third parties safely and to protect information on the devices. It is also important to create a plan for how you will respond to cyber-attacks which includes who you’ll notify and what you’ll do (e.g. employees customers, credit bureaus, etc.).

Make sure you backup of all your data – Keep offline copies of the most important data in separate places from where the primary copies are kept. This will prevent hackers from gaining access to your primary copy, or from the deletion of it.

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